Material resources administration

The HOSP IT inventory module, coupled with the Purchases module, provides a complete material administration solution for hospitals. Fully integrated with the HOSP IT system, Inventory automatically records and manages all changes in stock levels throughout the hospital in real time. Whenever an item is sold, dispensed within the hospital or has its stock level adjusted, this movement is immediately recorded and simultaneously visible to all inventory users. As items are charged to a patient's account, they are automatically substracted from the inventory of the supplying stockroom.

Replenishment between stockrooms occurs either automatically or semi-automatically, as set up by item or stockroom. When an item reaches a defined minimum level, a purchase order is automatically available for processing in the purchases module. All inventory movements are posted to the General ledger.
Inventory workflows are further enhanced with the addition of peripherals such as hand-held stock check devices and full barcode printing and reading functionality.
Multiple storage with a centralized integration and decentralized function integration.

Integration with the purchases module which provides interactive tracking of stock movements, area orders, stock transfers, purchase processing, stock usage, physical counting, inventory and warehousing in a multi-stockrooms environment.
Inventory, materials management, and purchases transactions effects on financial accounts are reflected in the General ledger.
Automatic input to a monthly transaction journal shows all movements per inventory item.
Information regarding item movements in real time, minimizes unnecessary inventoring and provides the ability to track charges and reduce errors caused by manual entry of items to a patient's account.
Audit trails for the entire materials management process, from items maintenance to receiving records, increases the information that is available for managers to track changes in inventory and purchases that affect daily operations and margins.
On-line inventory movement details
Ability to define the stockroom structure that best suits your operations. stockrooms can be defined by multiple attributes which determine location, types of items stored, and replenishment mechanisms (by item).
Barcode reading increases productivity of inventory and clinical personnel.
Integration with the Orders module strongly reduce the chance of missing charges on a patient's visit.
Master Item List (MIL) contains all stock, non-stock, consignment and asset items used throughout the organization. System automatically updates the inventory master file with details of purchase orders placed, unit prices, and vendor information.
Automatic top-ups for items kept at user defined maximum levels, replenishment reminders at predefined levels and direct reordering according to consumes which supports automated inventory control.
Simple and straightforward set up and maintenance of item pricing. Includes calculation of margin on all items and selective or across-the-board increases. The system supports up to 5 different prices according to hospital policies.
Stock checks can be completed using wireless devices or by data entry.
System tracks stock level changes as they happen; showing where the movement occurred, the user responsible and the exact time it happened.
Logging of all purchase orders is made automatically or manually from the inventory module and allows users to determine when a purchase order has been placed and the expected delivery date of the item.
Items can either be received internally for manual storage or automatically accepted. Automatic storing function can be turned on or off by stockrooms or item.